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MaxTeam

ProjStream’s ultimate tool for project cost management, budget and resource tracking and ROI analysis.

What It Is

MaxTeam is a tool with many functionalities and a single purpose: all-in-one project control and cost management.

After you win a bid with BOEMax, put MaxTeam to work to manage resource capacity and demand, track progress, import actual costs, make changes and maintain budget data and estimate to complete costs.

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How It Works

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Plan Your Budget

Step 1

Use the data-driven cost estimate and resource-loaded schedule activities from BOEMax to set KPIs and create realistic, time-phased budget plans.

The built-in schedule integration feature also allows you to maintain budget and estimate to complete data and ensures full traceability between resource-loaded activities and cost data.

  • Create budget plans
  • Schedule integration
  • Determine project KPIs

Measure Progress

Step 2

Track completed work and import actual costs to calculate accurate cost-at-completion forecasts and assess profit margins. Your project control team can also maintain historical traceability as approved changes are merged into the budget plan.

  • Measure completed work
  • Collect actual costs
  • Enter estimated actuals

Analyze Performance

Step 3

Configure MaxTeam to track KPIs, bookings, funding, cash flow, revenue projections and other performance metrics to enable data-driven decision-making. The built-in workflow automatically keeps on top of budget changes.

  • Forecast cost at completion
  • Calculate schedule, cost, and at completion variances
  • Track project performance metrics

Correct Your Course

Step 4

With MaxTeam, you can easily monitor resource capacity and demand, profit margins and overall project progress. If critical goals are not being met, you can take timely corrective actions.

  • Merge approved changes
  • Manage resource capacity and demand
  • Produce realistic plans to complete remaining work

Produce Deliverables

Step 5

Use MaxTeam’s built-in reporting functions and ad-hoc pivot tables to build a library of standard reports for single or cross-project reporting and analysis. This enables you to produce various project, performance and financial management reports — from EAC, ROI and cash flow trends to revenue and profit margin analysis.

  • Robust ad-hoc pivot reports
  • Standard time-phased reports
  • Electronic performance reports including the IPMR and IPMDAR
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Key MaxTeam Features

Integrated Command Central

Store all time-phased cost data, resource requirements, financial data and performance metrics in a central database to maximize information quality and traceability

Built-In Funding, Revenue and Cash Flow Tracking

Use this feature to establish a broader range of project KPIs to manage profit margins and other financial objectives.

Integration with MS Project and Primavera

From schedule data, cost estimates and budget plans to work-in-progress assessments and forecasts to complete, everything is always in sync.

3 Common Business Issues MaxTeam Solves

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Teams Can Manage Only Budget and Actual Costs

Project managers using ad-hoc spreadsheets for budget and actual costs don’t routinely create cost estimates for the remaining work. This inconsistent and incomplete approach limits their ability to create credible cost-at-completion forecasts for financial and ROI analysis.

MaxTeam is a cost management tool with an easy-to-use, Excel-like grid view and a standard base configuration. It maintains all budget, earned value, actual cost, estimate to complete and estimate at completion data to improve the consistency and quality of financial reporting.

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Insufficient Resource Availability and Requirements Data

Other platforms and homegrown spreadsheet solutions don’t allow project teams to pull up credible source data to assess resource availability and requirements accurately. As a result, businesses either lack key resources or hire resources they don’t need.

With MaxTeam, you can build a database of time-phased resource requirement data for ongoing and planned tasks, enabling you to produce data-driven resource plans, assess demand and manage requirements. This increases predictability, accountability and employee retention.

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Limited Visibility into Project Status

Many organizations manage time-phased cost data using legacy tools that are not integrated with their scheduling tools. With actual costs being tracked separately, managers lack visibility, which results in inconsistent and incomplete decision-making and costly issues.

MaxTeam gives you a single cost management tool and a database for time-phased cost data. The software integrates with schedule tools to create schedule-driven budget and estimate-to-complete data, which improves project status visibility and helps spot issues early on.

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Want to Give MaxTeam a Try?