Estimate and Manage Your Government O&M Project.
Estimate and manage your O&M projects using BOEMax and MaxTeam, ProjStream’s end-to-end solutions for project cost estimating, management and control. Produce and manage time phased cost data for the entire project lifecycle with built-in functions such as cost estimating relationship process libraries, hierarchical BOMs, schedule integration, rich text documentation, workflow, and robust ad-hoc reporting.
Estimate the O&M Work Effort
BOEMax is an all-in-one estimating and estimate management tool designed to support the broad range of O&M task orders. You can create a searchable library of historical estimates and actual costs so you have reliable source data to substantiate cost estimates. Or, establish a searchable process library to capture CER data such as a list of related tasks, labor resource requirements, and materials required to complete common maintenance work orders as the basis for new proposals. BOEMax simplifies the estimating process and helps you quickly create data driven BOEs.
Features for the entire estimate development process
Build the work breakdown structure (WBS): Create the WBS manually, import it from an Excel file, or import it from schedule tools. BOEMax automatically creates the hierarchical estimate grid view using this structure ready for you to begin developing your cost estimate.
Import, parse, and map statement of work (SOW) requirements: No need to waste time copying and pasting SOW paragraphs. BOEMax automatically parses lengthy requirements documents into a code structure so you can quickly map requirements to the WBS elements.
Central database: Create cost estimate data and enter rich text documentation all in one place. BOEMax helps you organize the time phased data with the related documentation to build a searchable historical database so you can create quality, data-driven cost estimates.
Easy to use grid view: Quickly enter or view data using a familiar user interface similar to Excel. Expand or collapse the WBS hierarchy, change the order of the columns, hide or show columns, or sort and filter the data to quickly build your estimate data.
Manage the estimate development with built-in workflow: No more guessing where things are in the estimate development process or who has approved the estimate. With BOEMax, you can trace who did what to the data and who has electronically signed off on the estimate.
Searchable library of historical cost estimates and actual costs: Quickly create accurate and credible estimates using historical cost estimates and actual costs. Search the library to leverage existing estimates at a project, WBS, or task level.
Searchable process library of cost estimating relationship (CER) data: Perfect for capturing a defined set of tasks, resource requirements such as type of labor resources and labor hours, and material requirements to complete common maintenance or service work orders.
Hierarchical bills of material (BOMs): Easily enter BOM quantities for a top assembly, automatically flow the quantity to the sub-assemblies, and determine the cost of materials. You can select parts or assemblies from the BOM to build the cost estimate for different elements of work.
Supplier BOEs: Easily document details about the supplier, basis for pricing, competitive bids, why the supplier was selected, and other procurement BOE information. Automatically becomes part of the cost summary report.
Build simple or complex rate structures: Use the rate structures to build cost rules for labor categories to calculate indirect costs and total costs from base values you enter such as labor hours, material quantities, or material cost.
Bi-directional integration with schedule tools: Estimate the duration of tasks, sequence of work, and resource requirements in your schedule tool to create the time phased cost estimate data in BOEMax. Or, use base task, duration, and resource requirements from BOEMax the schedulers can use to build the network schedule task relationships to determine the proper time phasing in BOEMax. Simplifies the process to ensure the time phased cost estimates align with the schedule task dates and resource assignments.
3) Analyzing what-if scenarios
Estimate versioning: Create a “snapshot” of the estimate at any time. Create as many versions as you need to easily compare versions or restore a version to be the live version.
Estimate version reporting: Compare versions at any level of the estimate data structures. For example, compare labor category by hours and total cost at the project level, as well as at a different WBS levels.
4) Creating reports
Custom report builder: Quickly construct internal or customer reports. Easily drag and drop data items or reorder items to produce reports such as:
- Basis of estimate reports
- Cost summary reports
- Subcontractor or supplier basis of estimate reports
- Ad hoc pivot table reports
- Rate reports
- Productivity factor and material reports
- Combined time phased data and documentation reports
Rich text documentation and reporting: Create documents with or without rich text templates for repeatable use. This could include information such as basis of estimate rationale, risk, assumptions, requirements, and more.
How BOEMax integrates with project cost management tools:
Export estimate data to the cost management software: Once you have authorization to proceed for a new contract or task order, simply copy the cost estimate data from BOEMax into MaxTeam. The project control team automatically has the complete data structure, calendar, rates, resource structure, and time phased cost data to quickly create the project’s time phased budget plan.
Simplifies managing changes and rolling wave planning: As the project progresses and you need to update the budget for the remaining work, model the changes in BOEMax and merge the approved changes into MaxTeam for full traceability.
We can customize BOEMax to fit your estimating needs. We can help you to:
Set up custom reports with user defined fields and codes tailored to your unique business or project specific needs. These fields and codes automatically show up in reporting options so cost and basis of estimate reporting is easy and flexible.
Establish source data content in the BOEMax database. We can help you populate the BOEMax source data such as a parametric estimating data, master parts list, historical actual costs, and process library so proposal teams have reliable source data they can use to create data driven BOEs. We can help you configure BOEMax to include user defined variables, productivity factors, and other parameters to simplify the process of creating cost estimates for O&M task orders.
Proactively manage your O&M project to meet schedule and budget objectives
MaxTeam is a project cost management tool for a project’s planning and execution phases. BOEMax and MaxTeam share a common database so you can quickly create the project’s time phased budget plan from the cost estimate immediately following contract award. As work progresses, easily measure progress, import actual costs, and maintain estimate to complete data to forecast the cost at completion. Workflow functions automatically maintain a historical archive of budget changes for the duration of the project. It comes full circle as work is completed – simply update the historical actual costs in BOEMax for use in the next proposal.
Features for the entire project lifecycle
Import your estimate from BOEMax: Transfer the cost estimate data directly from BOEMax to MaxTeam to quickly create the time phased budget data. You have the complete data structure, calendar, rates, resource structure, and time phased cost data in place to organize, plan, and manage the project. Then use BOEMax as an ongoing platform for managing changes and rolling wave planning.
Otherwise, build the work breakdown structure (WBS) as the basis to plan the project: Create the WBS manually, import it from an Excel file, or import it from common scheduling tools. MaxTeam uses the structure to automatically create the hierarchical grid view ready for you to enter time phased budget and forecast data.
Import, parse, and map statement of work (SOW) requirements: MaxTeam can quickly parse requirement paragraphs into a code structure so you can easily map requirements to the WBS elements.
Central database: Use MaxTeam to create and maintain your time phased cost data including budget, earned value, estimated actuals, actual cost, and forecast as well as rich text documentation all in one place.
Easy to use grid view: Quickly enter or view data using a familiar user interface similar to Excel. Expand or collapse the WBS hierarchy, change the order of the columns, hide or show columns, or sort and filter the data to quickly create your budget data. Or, create role-based views to fit management needs.
Schedule integration: Ensures the time phased budget data are always in alignment with the resource loaded activity data. Ensures the schedule and cost data are always in alignment. You can map the fields in the schedule tool to the fields required for the cost data such as the WBS, control account, work package, charge code, or other user defined codes.
Supports standard performance measurement techniques: These are assigned at the work package level. Includes 0/100, 100/0, 50/50, user defined, percent complete, earning rules, milestones, level of effort (LOE), and apportioned effort.
3) Executing the Work, Monitor and Control
Import schedule activity status: Use the schedule status as the basis for claiming work package earned value. Ensures the schedule and cost data are always in alignment.
Import actual costs from the accounting system: Easily import actual costs from the accounting system. You can establish an actual cost import template to simplify the weekly or monthly import process.
Enter and maintain estimated actuals: Enter and track estimated actuals to assist in developing the forecast at completion. Replace the estimated actual values when the actual costs become available from the accounting system.
Update forecasts in the same grid view: Easily maintain the labor forecast for the remaining work and apply forecast rates. Use the forecast data along with the estimated actuals or actual costs to determine the likely forecast as completion.
Produce the time phased forecast data from the schedule data: Ensures the forecast data are always in alignment with the resource loaded activity data for the remaining work.
Manage the change control process workflow: Baseline change requests or work authorizations requiring approval show up in a person’s queue waiting for them to take the required action. Then the item moves to the next responsible person. Basis of estimate, baseline change request, and work authorization forms with electronic signatures automatically track budget changes.
4) ReportingCreate common project cost management reports and outputs: With easy-to-use wizards, you can produce:
- Pivot table and ad hoc reports
- Cost summary and time phased cost management reports for data-driven decision making
- Single or cross-project forecast at completion reports for financial analysis
- Single or cross-project data views to proactively manage resource capacity and demand
- Combined time phased data and documentation reports
- Built-in standard line charts and graphics, dashboard view for financial metrics, performance metrics and variance analysis
- When contractually required to provide earned value management (EVM) reports to your customer, you can also produce the Integrated Program Management Report (IPMR) Data Item Description (DID) Formats 1 to 5 and 7
How MaxTeam integrates with BOEMax
- Quickly establish a budget baseline. Simply copy the cost estimate data from BOEMax into MaxTeam as the basis to create the time phased budget data.
- Managing changes and rolling wave planning. Model your changes in BOEMax and then merge the approved changes into MaxTeam. All changes are automatically documented.
- Shared workflow processes. Use BOEMax and MaxTeam together for a complete audit trail of budget changes.
- Shared dashboard views. Use MaxBoard, an interactive dashboard, to produce corporate data views to proactively manage cash flow, revenue, or resource demands for pending new contracts and existing projects.
Easy, customized setup to align with your process and procedures. We can help you to quickly set up:
- Custom reports with user defined fields and codes to support cross-project reporting or project unique requirements. These fields and codes show up in the reporting options so reporting is easy and flexible.
- Data mapping for the schedule tool or other data interfaces you want to establish with the project cost data in MaxTeam.
- The workflow roles, applicable forms, and approval levels to align with your change control process and functional roles.