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Leveraging Closed Loop Cost Estimating

What do we mean by “closed loop cost estimating?” It is a defined process to routinely collect and organize relevant source data for proposal teams that they can use to substantiate the basis for their cost estimates. The goal is to create a searchable database of reliable source data so they can produce data driven cost estimates easier and faster.

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How to Develop a Basis of Estimate for Government Contracts

A basis of estimate (BOE) is an organized set of data and narrative information that explains the logic, methodology, calculations, and assumptions you used to define the tasks and determine the resources needed to accomplish the scope of work described in a government or other request for proposal (RFP). Developing a credible BOE requires reliable historical and actual cost source data you can trace back to the applicable business system such as accounting, purchasing, material management, manufacturing, or time keeping. The BOE narrative is important because your proposal team and the customer must be able to verify the data, calculations, and rationale you used to arrive at your cost estimate.

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Why Process Updates and Work Instructions Matter for New Software Implementations

What’s the best way to ensure your investment in new proposal software pays off? Think through what will help your personnel become familiar with a new tool and use the software to help them do their jobs easier and faster. It is important to involve them in the transition and learning process. When people are actively engaged, that’s when they figure out how to use the software effectively.

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Proposal Software Implementation Planning

Implementing a new proposal software tool such as BOEMax for your proposal teams?  Having a software implementation plan in place helps to ensure you take full advantage of the tool’s functionality to improve your proposal process.  The software should support your proposal process and help your proposal teams create quality cost estimate data easier and faster. 

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BOEMax and MaxTeam Tech Tips – Setting Up Project Templates and Global Structures

One of the shared functions in ProjStream’s BOEMax proposal software and MaxTeam project cost management software is the ability to create structure and other project templates for the proposal or project control teams to quickly create a new project in the toolsets.  Or, you can create a set of global structures for common calendar, rate, and resource structure core data they can use when they create a new project.  The teams also have the flexibility to create project specific structures from the project templates or global structures when they encounter unique management or contractual requirements. 

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Benefits of Interactive Project Performance Dashboards for Management Visibility and Control

A previous blog, Do You Really Need EVM Software to Manage Your Projects, discussed there is more to maintaining visibility into project performance. The common work performance metrics associated with earned value management (EVM) such as schedule, cost, and at completion variances or indices are certainly useful to project managers. However, those metrics are only part of the picture.

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Benefits of an End-to-End Solution for Proposal and Project Cost Management

What do we mean by an end-to-end solution for proposal and project cost management?  It is an integrated set of software tools from a single vendor using a single database design.  That means you can produce and manage time phased cost data for the entire project from inception to closeout with shared data and functions.  No need to write macros, transfer data between tools with different databases and user interfaces, or purchase a suite of add-ons for workflow functions, reporting, and producing government electronic deliverables.

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BOEMax Tech Tips – Bi-Directional Cost and Schedule Integration with P6

One of the many challenges proposal teams face is ensuring their cost estimate and proposal schedule data are in alignment.  Bi-directional cost and schedule integration with Oracle Primavera P6 is just one of many functions built into BOEMax designed to simplify life for proposal teams.  This blog is an introduction on how this bi-directional cost and schedule integration can help proposal teams create quality proposal cost and schedule data.

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DoD Cost and Software Data Reporting (CSDR) FlexFile Requirements

If your company has DoD contracts, did you know that beginning on May 15, 2019, the default cost reporting formats for Cost and Software Data Reporting (CSDR) is the Cost and Hour Report or FlexFile?  

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Managing Constant Change

Attend any industry conference or talk with any project manager and a recurring theme is the volume and velocity of changes because work requirements must respond to ever-evolving threats or business environment.  What is the impact of this constant change on the project manager and other project personnel?  It is easy to lose track of things or become overwhelmed.  Everyone needs a way to maintain their focus on completing their current work scope and the end product.  How do you manage constant change so you can maintain sufficient control of project objectives without descending into chaos? 

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