Balancing Proposal and Active Project Resource Capacity and Demand

An often-cited industry best practice recommendation is to resource load network schedule activities for a project. One of the benefits is the resource loaded activities and resulting staffing plan can be the basis for creating a schedule driven time phased basis of estimate, budget baseline, or estimate to complete remaining work. The current schedule status also provides the basis for measuring progress and calculating earned value. This helps to ensure the schedule and time phased cost data are in agreement.

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Cost Estimating Business System Withholds

You may be familiar with DCMA’s Contract Business Analysis Repository (CBAR). DCMA uses CBAR to collect contract related information about companies doing business with the DoD. It provides DoD contracting officers with information about contractors such as their indirect and direct rates, status of business systems and withholds, CAS Disclosure statements, and forward pricing rates.

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BOEMax Tech Tips: Documenting Supplier BOEs

BOEMax was designed to help our clients organize their cost estimate data and narrative information in a single database for their proposal submissions. This includes proposal specific hierarchical bills of material (BOMs) that are often built using source data from a master parts or assemblies list maintained in BOEMax. A standard feature in BOEMax proposal software is the ability to also document the supplier basis of estimate (BOE) for these parts or components.

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Enabling a Closed Loop Cost Estimating Searchable Database

A previous blog, Leveraging Closed Loop Cost Estimating, discussed creating a searchable database of reliable source data to help proposal teams produce data driven cost estimates easier and faster. Creating a useful database of historical performance and actual cost data also requires putting some thought into how you organize the data. It helps to have a general framework in mind as you are collecting the data for the database. The intent is to make it easier for proposal teams to search for similar tasks and evaluate whether the similar tasks are relevant for their proposal.

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Leveraging Closed Loop Cost Estimating

What do we mean by “closed loop cost estimating?” It is a defined process to routinely collect and organize relevant source data for proposal teams that they can use to substantiate the basis for their cost estimates. The goal is to create a searchable database of reliable source data so they can produce data driven cost estimates easier and faster.

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How to Develop a Basis of Estimate for Government Contracts

A basis of estimate (BOE) is an organized set of data and narrative information that explains the logic, methodology, calculations, and assumptions you use to define the tasks and determine the resources needed to accomplish the scope of work described in a government or other request for proposal (RFP). Developing a credible BOE requires reliable historical and actual cost source data that you can trace back to the applicable business system, such as accounting, purchasing, material management, manufacturing, or time keeping. The BOE narrative is important because your proposal team and the customer must be able to verify the data, calculations, and rationale you used to arrive at the cost estimate.

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Why Process Updates and Work Instructions Matter for New Software Implementations

What’s the best way to ensure your investment in new proposal software pays off? Think through what will help your personnel become familiar with a new tool and use the software to help them do their jobs easier and faster. It is important to involve them in the transition and learning process. When people are actively engaged, that’s when they figure out how to use the software effectively.

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Proposal Software Implementation Planning

Implementing a new proposal software tool such as BOEMax for your proposal teams?  Having a software implementation plan in place helps to ensure you take full advantage of the tool’s functionality to improve your proposal process.  The software should support your proposal process and help your proposal teams create quality cost estimate data easier and faster. 

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BOEMax and MaxTeam Tech Tips – Setting Up Project Templates and Global Structures

One of the shared functions in ProjStream’s BOEMax proposal software and MaxTeam project cost management software is the ability to create structure and other project templates for the proposal or project control teams to quickly create a new project in the tool sets.  Or, you can create a set of global structures for common calendar, rate, and resource structure core data they can use when they create a new project.  The teams also have the flexibility to create project specific structures from the project templates or global structures when they encounter unique management or contractual requirements. 

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Benefits of Interactive Project Performance Dashboards for Management Visibility and Control

There is a lot that goes into maintaining visibility in project performance. (For background information, read our blog Do You Really Need EVM Software to Manage Your Projects.) The common work performance metrics associated with earned value management (EVM) software, such as schedule, cost, and at completion variances or indices, are certainly useful to project managers. However, those metrics are only part of the picture.

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