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Proposal Software Implementation Planning

Implementing a new proposal software tool such as BOEMax for your proposal teams?  Having a software implementation plan in place helps to ensure you take full advantage of the tool’s functionality to improve your proposal process.  The software should support your proposal process and help your proposal teams create quality cost estimate data easier and faster. 

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Benefits of an End-to-End Solution for Proposal and Project Cost Management

What do we mean by an end-to-end solution for proposal and project cost management?  It is an integrated set of software tools from a single vendor using a single database design.  That means you can produce and manage time phased cost data for the entire project from inception to closeout with shared data and functions.  No need to write macros, transfer data between tools with different databases and user interfaces, or purchase a suite of add-ons for workflow functions, reporting, and producing government electronic deliverables.

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BOEMax Tech Tips – Establishing a Process Library

BOEMax was designed to help our clients create data driven cost estimates easier and faster.  The Process Library is just one of many functions built into BOEMax for this purpose.  This blog is an introduction to the Process Library and how it can help cost estimators improve the quality of their cost estimate data.

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Creating Data Driven Basis of Estimates

What is a data driven basis of estimate? It is a cost estimate that is based on verifiable data. Ideally, it is historical or other data that is traceable to the source business system such as accounting, timekeeping, material management, purchasing, or manufacturing. Along with verifiable data, the rationale used to arrive at the estimate must be clearly documented and easily available. The proposal team and customer must be able to follow the thought process, methodology, assumptions, and calculations used to arrive at the cost estimate.

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Integrated Estimating and Pricing Proposal Software

Looking for software tools to help manage your proposal estimating and pricing process? There are several commercial off the shelf (COTS) options available, but which one is right for your specific needs? When evaluating your business requirements, and how those software tools can help improve the proposal process, consider the product’s ease of use and return on investment (ROI). The first step is to ask the following questions: • What can make an immediate difference for proposal teams? • What can help proposal teams create a credible proposal response with less time and effort? ProjStream’s BOEMax was designed with you and your proposal teams in mind.  With BOEMax your proposal teams can leverage a central database with built-in workflow to organize the data, create a library of reusable proposal components, and manage the entire proposal process.  Working together, the various functional and technical proposal team members can leverage the same source data for:

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Still Using Excel for Your Proposal Cost Estimates?

A Better Way: Quality Proposal Cost Estimates

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Easily Incorporate Subcontractor Cost Estimate Data into Your Basis of Estimate

Improve Process Efficiencies and Save Time

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How to Best Leverage Proposal Schedule and Cost Estimate at Contract Award

Take Your Winning Proposal to a Winning Project Have you thought about the process you follow immediately after contract award? Are the project teams assigned to a new project using the proposal schedule, cost estimate, and basis of estimate (BOE) data to their full advantage? With the right process and tool-sets in place, you can get through the initiating and planning phases easier and faster – and increase the quality of the schedule and budget data.

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Construction Bidding Software: 3 Features that Estimators Need to Save Time

1) Takeoff template library Many contractors comb through paper blueprints and count each outlet box, run of wire and switch by hand. This time-consuming manual takeoff method increases the chances of missing items, which lowers profitability, and/or doubling items, which increases your final bid and could cost you the job. One way to spend less time completing a takeoff is to choosing a construction bidding software equipped with a sophisticated Takeoff Template Library. Estimating teams can use built-in catalogs of common construction assemblies and build repeatable, customized assemblies to speed up the takeoff process and eliminate errors.  

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How to Best Meet DCAA Compliance Requirements

The Defense Contract Audit Agency (DCAA) performs all contract audits for the Department of Defense (DoD). This audit includes Estimating System Reviews (ESRs). Even though ESRs aim to improve the accuracy and reliability of government contract proposals, going through one is tedious and nerve-wracking. And failure leads to some steep consequences: Your future proposals are scrutinized more. The proposal negotiation process takes longer to complete Governmental agencies will second-guess the accuracy and reliability of your future proposals. Your name is entered into the Federal Awardee Performance and Integrity Information System (FAPIIS) You may not get 5% of your progress and performance-based payments Now that we have your attention, let’s talk about ways to avoid all these penalties. **Spoiler Alert** If you commit to documenting everything, training and managing personnel properly, and following through with system improvements, you will meet all DCAA compliance requirements.

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