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BOEMax and MaxTeam Tech Tips – Setting Up Project Templates and Global Structures

One of the shared functions in ProjStream’s BOEMax proposal software and MaxTeam project cost management software is the ability to create structure and other project templates for the proposal or project control teams to quickly create a new project in the tool sets.  Or, you can create a set of global structures for common calendar, rate, and resource structure core data they can use when they create a new project.  The teams also have the flexibility to create project specific structures from the project templates or global structures when they encounter unique management or contractual requirements. 

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Benefits of Interactive Project Performance Dashboards for Management Visibility and Control

There is a lot that goes into maintaining visibility in project performance. (For background information, read our blog Do You Really Need EVM Software to Manage Your Projects.) The common work performance metrics associated with earned value management (EVM) software, such as schedule, cost, and at completion variances or indices, are certainly useful to project managers. However, those metrics are only part of the picture.

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Benefits of an End-to-End Solution for Proposal and Project Cost Management

What do we mean by an end-to-end solution for proposal and project cost management?  It is an integrated set of software tools — including proposal software and project budget management software — from one vendor using a single database design.  That means you can produce and manage time phased cost data for the entire project from inception to closeout with shared data and functions.  No need to write macros, transfer data between tools with different databases and user interfaces, or purchase a suite of add-ons for workflow functions, reporting, and producing government electronic deliverables.

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DoD Cost and Software Data Reporting (CSDR) FlexFile Requirements

If your company has DoD contracts, did you know that beginning on May 15, 2019, the default cost reporting formats for Cost and Software Data Reporting (CSDR) is the Cost and Hour Report or FlexFile?  

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Do You Really Need EVM Software to Manage Your Projects?

What percentage of your projects have earned value management system (EVMS) requirements?  For a typical company with government contracts, roughly 80 percent of their projects are below the threshold for EVMS compliance reviews ($100M) or reporting ($20M).  These smaller projects are often cost incentive or firm fixed price contracts, that when taken a whole, are equally important to the company’s bottom line.  How are you maintaining management visibility and control into that portfolio of projects to ensure project objectives and profit margins are met?

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Using Excel for Project Cost Management?

Our clients are often stepping up from Excel to BOEMax, our proposal management software because BOEMax provides a better, faster, and easier way to produce a reliable data-driven cost estimate. Helping them implement BOEMax to support their proposal process, we frequently discover they are using Excel to manage their project cost data for the execution phase with varying degrees of success.

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Why Estimates at Completion Matter

One of the process areas we frequently help our clients with is establishing time-phased estimate to complete (ETC) data to be able to produce credible estimates at completion (EACs) during the execution phase of a project. The intent of the ETC data is to provide a realistic plan to complete the remaining work. Adding the cumulative to date actual costs to the estimate to complete provides an indication of the likely total expenditures for the project – the estimate at completion. The EAC is compared to the budget at completion (BAC) at the various levels of detail to identify and analyze areas of concern.

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