Balancing Proposal and Active Project Resource Capacity and Demand

An often-cited industry best practice recommendation is to resource load network schedule activities for a project. One of the benefits is the resource loaded activities and resulting staffing plan can be the basis for creating a schedule driven time phased basis of estimate, budget baseline, or estimate to complete remaining work. The current schedule status also provides the basis for measuring progress and calculating earned value. This helps to ensure the schedule and time phased cost data are in agreement.

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BOEMax and MaxTeam Tech Tips – Setting Up Project Templates and Global Structures

One of the shared functions in ProjStream’s BOEMax proposal software and MaxTeam project cost management software is the ability to create structure and other project templates for the proposal or project control teams to quickly create a new project in the tool sets.  Or, you can create a set of global structures for common calendar, rate, and resource structure core data they can use when they create a new project.  The teams also have the flexibility to create project specific structures from the project templates or global structures when they encounter unique management or contractual requirements. 

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Benefits of Interactive Project Performance Dashboards for Management Visibility and Control

There is a lot that goes into maintaining visibility in project performance. (For background information, read our blog Do You Really Need EVM Software to Manage Your Projects.) The common work performance metrics associated with earned value management (EVM) software, such as schedule, cost, and at completion variances or indices, are certainly useful to project managers. However, those metrics are only part of the picture.

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Benefits of an End-to-End Solution for Proposal and Project Cost Management

What do we mean by an end-to-end solution for proposal and project cost management?  It is an integrated set of software tools — including proposal software and project budget management software — from one vendor using a single database design.  That means you can produce and manage time phased cost data for the entire project from inception to closeout with shared data and functions.  No need to write macros, transfer data between tools with different databases and user interfaces, or purchase a suite of add-ons for workflow functions, reporting, and producing government electronic deliverables.

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Managing Constant Change

Attend any industry conference or talk with any project manager and a recurring theme is the volume and velocity of changes because work requirements must respond to ever-evolving threats or business environment.  What is the impact of this constant change on the project manager and other project personnel?  It is easy to lose track of things or become overwhelmed.  Everyone needs a way to maintain their focus on completing their current work scope and the end product.  How do you manage constant change so you can maintain sufficient control of project objectives without descending into chaos? 

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DCMA’s Data Driven EVMS Compliance Process

  Why the Right Tools Can Make a Difference DCMA recently published an update to their set of test metrics they use for their Earned Value Management System (EVMS) compliance process.  As for previous versions, Version 3.2 is a combination of manual and automated tests of the EVMS data – hence the label “Data Driven EVMS Compliance Process.”  Version 3.2 includes 139 test metrics with additional cross references to three of their EVMS Business Practices (BP):

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Using Excel for Project Cost Management?

Our clients are often stepping up from Excel to BOEMax, our proposal management software, because BOEMax provides a better, faster, and easier way to produce a reliable data-driven cost estimate. Helping them implement this basis of estimate software to support their proposal process, we frequently discover they are using Excel to manage their project cost data for the execution phase with varying degrees of success.

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3 Ways to Improve Schedule and Cost Data Integration

One of the challenges we often help our clients with is improving their schedule and cost data integration.  Why is this data integration so important?  The schedule system and cost system have different, specific roles they play in planning and managing a project.  You need both to do this effectively. 

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How to Best Leverage Proposal Schedule and Cost Estimate at Contract Award

Have you thought about the process you follow immediately after contract award? Are the project teams assigned to a new project using the proposal schedule, cost estimate, and basis of estimate (BOE) data to their full advantage? With the right process and tool-sets in place, including proposal and project cost management software, you can get through the initiating and planning phases easier and faster – and increase the quality of the schedule and budget data.

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