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Benefits of an End-to-End Solution for Proposal and Project Cost Management

What do we mean by an end-to-end solution for proposal and project cost management?  It is an integrated set of software tools from a single vendor using a single database design.  That means you can produce and manage time phased cost data for the entire project from inception to closeout with shared data and functions.  No need to write macros, transfer data between tools with different databases and user interfaces, or purchase a suite of add-ons for workflow functions, reporting, and producing government electronic deliverables.

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Managing Constant Change

Attend any industry conference or talk with any project manager and a recurring theme is the volume and velocity of changes because work requirements must respond to ever-evolving threats or business environment.  What is the impact of this constant change on the project manager and other project personnel?  It is easy to lose track of things or become overwhelmed.  Everyone needs a way to maintain their focus on completing their current work scope and the end product.  How do you manage constant change so you can maintain sufficient control of project objectives without descending into chaos? 

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DCMA’s Data Driven EVMS Compliance Process

  Why the Right Tools Can Make a Difference DCMA recently published an update to their set of test metrics they use for their Earned Value Management System (EVMS) compliance process.  As for previous versions, Version 3.2 is a combination of manual and automated tests of the EVMS data – hence the label “Data Driven EVMS Compliance Process.”  Version 3.2 includes 139 test metrics with additional cross references to three of their EVMS Business Practices (BP):

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Looking to Improve Your Change Control Process?

Managing and tracking baseline changes is a common issue for project managers and project control personnel. Change control is one of those process areas that requires some effort to maintain a basic level of project control discipline and data traceability. Ideally, the change control process isn’t overly restrictive. Case in point: a client that required project personnel to process a baseline change request to correct typos in work package descriptions. When the process is too painful, project personnel avoid making needed changes resulting in schedule and cost data that doesn’t reflect the project’s current state. Hopefully, your change control process has established a reasonable level for what triggers a baseline change request.

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Tips for Implementing Rolling Wave Planning

Rolling wave planning, sometimes called continuous planning or block planning, is a useful technique for longer duration projects where the statement of work (SOW) is likely to change. If you aren’t familiar with rolling wave planning, it is an incremental planning approach where near term work effort is planned in detail and future work effort is planned at a higher level, in a planning package, until more is known about the work scope requirements. These planning packages may be summary level planning packages (SLPPs) within the WBS or control account level planning packages. As the project progresses and more becomes known about the future work effort, the higher-level planning packages are converted to detailed plans as soon as possible maintaining a continuous planning horizon for near term work.

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DCMA’s Earned Value Analysis System (EVAS)

Identifying the Impact of EVAS on Contractors

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Deltek MPM Replacement: Your Top 5 Cobra Problems, Solved!

If you’re using Deltek’s Micro-Frame Program Manager (MPM) stand alone Earned Value Management (EVM) System, then you likely know software support will disappear within the next year. Before you blindly convert over to Cobra, Deltek’s sister EVM system, we encourage you to use the interim time to evaluate your current vendor experience as a whole. Trust us, there are “greener pastures” on the other side of Deltek’s EVM products, where EVMax resides. Our clients tell us that Deltek's Cobra has 5 big problems—problems we've solved with EVMax. Let's talk about those problems and how we built EVMax to solve them.

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How EVM Tools Improve Change Control Efficiency

Change is inevitable even with the most well-thought out projects. That’s why it’s important to know how to manage it, so your project stays on track. Enter change control—a systematic methodology for managing project changes.  Based on the above definition, an efficient change control process should look like this: Request. Someone recognizes the need for a change and makes a request. Review. Multiple members of the project team review the request. Respond. They define options and make recommendations to address the request. Ratify. The project manager approves or disapproves the change. Verify. The project team incorporates the approved change. Sounds simple, right? But we both know change control is anything but simple. We’d even go so far as to say that for most of us, managing project changes in our industry is a lot like herding cats. We want to change that. Let’s take a look at some common frustrations during the change control process and talk about ways to help make your change control process more efficient.

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