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Managing Constant Change

Attend any industry conference or talk with any project manager and a recurring theme is the volume and velocity of changes because work requirements must respond to ever-evolving threats or business environment.  What is the impact of this constant change on the project manager and other project personnel?  It is easy to lose track of things or become overwhelmed.  Everyone needs a way to maintain their focus on completing their current work scope and the end product.  How do you manage constant change so you can maintain sufficient control of project objectives without descending into chaos? 

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BOEMax Tech Tips – Establishing a Process Library

BOEMax was designed to help our clients create data driven cost estimates easier and faster.  The Process Library is just one of many functions built into BOEMax for this purpose.  This blog is an introduction to the Process Library and how it can help cost estimators improve the quality of their cost estimate data.

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DCMA’s Data Driven EVMS Compliance Process

  Why the Right Tools Can Make a Difference DCMA recently published an update to their set of test metrics they use for their Earned Value Management System (EVMS) compliance process.  As for previous versions, Version 3.2 is a combination of manual and automated tests of the EVMS data – hence the label “Data Driven EVMS Compliance Process.”  Version 3.2 includes 139 test metrics with additional cross references to three of their EVMS Business Practices (BP):

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Why Estimates at Completion Matter

One of the process areas we frequently help our clients with is establishing time-phased estimate to complete (ETC) data to be able to produce credible estimates at completion (EACs) during the execution phase of a project. The intent of the ETC data is to provide a realistic plan to complete the remaining work. Adding the cumulative to date actual costs to the estimate to complete provides an indication of the likely total expenditures for the project – the estimate at completion. The EAC is compared to the budget at completion (BAC) at the various levels of detail to identify and analyze areas of concern.

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Looking to Improve Your Change Control Process?

Managing and tracking baseline changes is a common issue for project managers and project control personnel. Change control is one of those process areas that requires some effort to maintain a basic level of project control discipline and data traceability. Ideally, the change control process isn’t overly restrictive. Case in point: a client that required project personnel to process a baseline change request to correct typos in work package descriptions. When the process is too painful, project personnel avoid making needed changes resulting in schedule and cost data that doesn’t reflect the project’s current state. Hopefully, your change control process has established a reasonable level for what triggers a baseline change request.

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Benefits of an End-to-End Solution for Proposal and Earned Value Management

What do we mean by an end-to-end solution for proposal and earned value management? It is an integrated set of software tools from a single vendor using a single database design. That means you can produce and manage time phased cost data for the entire project lifecycle from inception to closeout with shared data and functions. No need to write macros, transfer data between tools with different databases and user interfaces, or purchase a suite of add-ons for workflow functions, reporting, and producing government electronic deliverables. An end-to-end solution saves time and money, reduces the total cost of ownership of the tools, increases the return on investment, and significantly enhances data quality.

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Creating Data Driven Basis of Estimates

What is a data driven basis of estimate? It is a cost estimate that is based on verifiable data. Ideally, it is historical or other data that is traceable to the source business system such as accounting, timekeeping, material management, purchasing, or manufacturing. Along with verifiable data, the rationale used to arrive at the estimate must be clearly documented and easily available. The proposal team and customer must be able to follow the thought process, methodology, assumptions, and calculations used to arrive at the cost estimate.

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Ground Rules for Successful Proposal Management Software Implementations

We routinely help our clients implement BOEMax, our proposal management software and EVMax, our project control software. Over the years, we have accumulated a number of lessons learned about what helps to ensure a successful software implementation. Any new software tool must align with and support the company’s process and procedures so proposal or project control teams can do their jobs more effectively.

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Integrated Estimating and Pricing Proposal Software

Looking for software tools to help manage your proposal estimating and pricing process? There are several commercial off the shelf (COTS) options available, but which one is right for your specific needs? When evaluating your business requirements, and how those software tools can help improve the proposal process, consider the product’s ease of use and return on investment (ROI). The first step is to ask the following questions: • What can make an immediate difference for proposal teams? • What can help proposal teams create a credible proposal response with less time and effort? ProjStream’s BOEMax was designed with you and your proposal teams in mind.  With BOEMax your proposal teams can leverage a central database with built-in workflow to organize the data, create a library of reusable proposal components, and manage the entire proposal process.  Working together, the various functional and technical proposal team members can leverage the same source data for:

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Looking to Establish Repeatable Project Control Processes?

A continuing theme often we hear from our clients is their desire to create standard, repeatable project control processes. Why is this so important? Done right, it: Reduces the time and cost to create useful project control data such as proposal basis of estimates (BOEs) or schedule driven time phased budget plans; Increases management’s confidence in the project control system to provide relevant, reliable, and timely data; Assists project personnel in making informed and proactive decisions; Increases consistency in approach so corporate management can do cross-project performance and return on investment (ROI) analysis; and Fosters an environment of continuous learning and process improvement because project personnel are leveraging best practice artifacts they can reuse for their project. Perhaps you have similar goals. Here are three suggestions to help you get started.

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