Bridging the Gap Between Project Cost Estimating and Cost Management

When we incorporated ProjStream over 10 years ago, our mission was to bring to life a vision of bridging the gap between project cost estimating, pricing, and cost management with a shared database for the entire project life cycle. We wanted to create a software solution to help companies establish a closed loop process for creating realistic cost estimates and executable budget plans after contract award.

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BOEMax Tech Tips: Project Bills of Material (BOMs)

One of the tenets of creating data driven cost estimates is to use reliable historical or actual cost source data that is traceable back to a corporate business system. For contractors that build products for a government customer, proposal teams typically create bills of material (BOMs) to estimate the likely material or purchased part requirements. That means they need to pull relevant source data from one or more business systems such as accounting, purchasing, material management, or manufacturing/enterprise resource planning (M/ERP).

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What’s the Difference Between Proposal Cost Estimating and Pricing?

Working with numerous prospects and clients over the years, we often find it helpful to clarify the difference between estimating the cost of performing the work scope in an RFP and pricing that cost estimate.

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Analyzing Your Proposal Cost Estimates and Contract Win Rate

Have you thought about doing a forensic analysis of your company’s proposal cost estimates? What are the benefits of doing this analysis? How could the analysis help improve your approach for producing proposal cost estimates as well as the company’s bottom line? Anything you can do to increase the likelihood of winning a contract and successfully executing the scope of work within the schedule and cost objectives of the contract is a win for your company as well as your customer.

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5 Reasons Government Contractors Seek PROPRICER Alternatives

Are you evaluating options for proposal software? Taking the time to articulate your business objectives and what problems you are trying solve can help you define how an estimate software tool can simplify life for proposal teams and improve the quality of cost estimate data. Do you need a single point solution for proposal pricing, or do you need something that supports the entire proposal development process? A credible cost estimate requires verifiable source data and supporting narrative information that discusses the assumptions, logic, methodology, and calculations used to develop the basis of estimate. Working with numerous clients over the last 10 years, we are often replacing PROPRICER with our proposal software, BOEMax. Here are the top five reasons these clients have switched to BOEMax or chose BOEMax over PROPRICER.

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Balancing Proposal and Active Project Resource Capacity and Demand

An often-cited industry best practice recommendation is to resource load network schedule activities for a project. One of the benefits is the resource loaded activities and resulting staffing plan can be the basis for creating a schedule driven time phased basis of estimate, budget baseline, or estimate to complete remaining work. The current schedule status also provides the basis for measuring progress and calculating earned value. This helps to ensure the schedule and time phased cost data are in agreement.

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Cost Estimating Business System Withholds

You may be familiar with DCMA’s Contract Business Analysis Repository (CBAR). DCMA uses CBAR to collect contract related information about companies doing business with the DoD. It provides DoD contracting officers with information about contractors such as their indirect and direct rates, status of business systems and withholds, CAS Disclosure statements, and forward pricing rates.

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BOEMax Tech Tips: Documenting Supplier BOEs

BOEMax was designed to help our clients organize their cost estimate data and narrative information in a single database for their proposal submissions. This includes proposal specific hierarchical bills of material (BOMs) that are often built using source data from a master parts or assemblies list maintained in BOEMax. A standard feature in BOEMax proposal software is the ability to also document the supplier basis of estimate (BOE) for these parts or components.

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Why Process Updates and Work Instructions Matter for New Software Implementations

What’s the best way to ensure your investment in new proposal software pays off? Think through what will help your personnel become familiar with a new tool and use the software to help them do their jobs easier and faster. It is important to involve them in the transition and learning process. When people are actively engaged, that’s when they figure out how to use the software effectively.

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Proposal Software Implementation Planning

Implementing a new proposal software tool such as BOEMax for your proposal teams?  Having a software implementation plan in place helps to ensure you take full advantage of the tool’s functionality to improve your proposal process.  The software should support your proposal process and help your proposal teams create quality cost estimate data easier and faster. 

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