Jeff Lutton

Recent Posts

5 Reasons Government Contractors Seek PROPRICER Alternatives

Are you evaluating options for proposal software? Taking the time to articulate your business objectives and what problems you are trying solve can help you define how an estimate software tool can simplify life for proposal teams and improve the quality of cost estimate data. Do you need a single point solution for proposal pricing, or do you need something that supports the entire proposal development process? A credible cost estimate requires verifiable source data and supporting narrative information that discusses the assumptions, logic, methodology, and calculations used to develop the basis of estimate. Working with numerous clients over the last 10 years, we are often replacing PROPRICER with our proposal software, BOEMax. Here are the top five reasons these clients have switched to BOEMax or chose BOEMax over PROPRICER.

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Benefits of an End-to-End Solution for Proposal and Project Cost Management

What do we mean by an end-to-end solution for proposal and project cost management?  It is an integrated set of software tools — including proposal software and project budget management software — from one vendor using a single database design.  That means you can produce and manage time phased cost data for the entire project from inception to closeout with shared data and functions.  No need to write macros, transfer data between tools with different databases and user interfaces, or purchase a suite of add-ons for workflow functions, reporting, and producing government electronic deliverables.

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Tips for Conducting an Earned Value Management System Requirements Analysis

For companies evaluating their options for earned value management tools, a common best practice is to conduct a requirements analysis useful for identifying gaps in their project control system.  This is particularly true for a company that wants to incorporate earned value management practices so they can comply with government contractual requirements to use an earned value management system (EVMS). 

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Looking to Establish Repeatable Project Control Processes?

A continuing theme often we hear from our clients is their desire to create standard, repeatable project control processes. Why is this so important? Done right, it: Reduces the time and cost to create useful project control data such as proposal basis of estimates (BOEs) or schedule driven time phased budget plans; Increases management’s confidence in the project control system to provide relevant, reliable, and timely data; Assists project personnel in making informed and proactive decisions; Increases consistency in approach so corporate management can do cross-project performance and return on investment (ROI) analysis; and Fosters an environment of continuous learning and process improvement because project personnel are leveraging best practice artifacts they can reuse for their project. Perhaps you have similar goals. Here are three suggestions to help you get started.

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Still Using Excel for Your Proposal Cost Estimates?

A Better Way: Quality Proposal Cost Estimates

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3 Ways to Improve Schedule and Cost Data Integration

One of the challenges we often help our clients with is improving their schedule and cost data integration.  Why is this data integration so important?  The schedule system and cost system have different, specific roles they play in planning and managing a project.  You need both to do this effectively. 

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Easily Incorporate Subcontractor Cost Estimate Data into Your Basis of Estimate

Improve Process Efficiencies and Save Time

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What Makes Earned Value Management Software EIA-748 Compliant?

This is often the question people ask under the assumption implementing a piece of software translates into compliance with the 32 guidelines in the EIA-748 Standard for Earned Value Management Systems (EVMS). A better question to ask is how a software tool supports your internal project control process and procedures. It is your process and procedures that must support the requirements in the EIA-748. This is particularly true when you have a contractual requirement to use an EVMS or to produce earned value management (EVM) reports. Depending on the type and contract value of the project, project teams must demonstrate to a government customer how they have implemented the EVMS on their project in compliance with the 32 guideline requirements. The EIA-748 is an established industry standard for EVMS. At its core, the standard’s 32 guidelines and related process discussion are nothing more than best practices for organizing, scheduling, budgeting, measuring progress, and managing project work effort. Earned value management software solutions are designed to support the expected data components required for an EVMS as well as produce specific artifacts and contractual reports such as the Integrated Program Management Report (IPMR) formats. Some do this better than others. How do you determine which one is the best fit for your organization? To help you narrow your search, we put together a list of questions to ask of prospective earned value management software vendors.

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4 Reasons Why This Deltek Cobra User Switched to EVMax

Many contractors using Deltek’s soon-to-be-obsolete Micro-Frame Program Manager (MPM) Earned Value Management (EVM) cost toolset plan on switching over to Cobra. And in a world where you have no other EVM toolset options, that makes sense. Only, we don’t live in that world, and you do have options—like EVMax earned value management system. But you don’t have to take our word for it. We asked former Cobra-user and current EVMax user, Bob Harbaugh, Manager, Project Planning and Controls/EVM at Southwest Research Institute (SWRI), why he made the switch. Here’s what he had to say:

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Deltek MPM Replacement: Your Top 5 Cobra Problems, Solved!

If you’re using Deltek’s Micro-Frame Program Manager (MPM) stand alone Earned Value Management (EVM) System, then you likely know software support will disappear within the next year. Before you blindly convert over to Cobra, Deltek’s sister EVM system, we encourage you to use the interim time to evaluate your current vendor experience as a whole. Trust us, there are “greener pastures” on the other side of Deltek’s EVM products, where EVMax earned value management software resides. Our clients tell us that Deltek's Cobra has 5 big problems—problems we've solved with EVMax. Let's talk about those problems and how we built EVMax to solve them.

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